Legal address postal service. Letter of guarantee of intent to conclude an agreement Mail delivery agreement

In activity Russian companies it is still difficult to refuse the services of the Russian Post. Online stores send purchases, other firms send formal letters and statements of claim. Branches of the state-owned company are open in the most remote settlements, which do not even have shops or Sberbank offices. For legal entities to conclude an agreement with the Russian Post - this means significantly saving and optimizing their interaction with the monopolist organization.

Benefits for corporate clients

The state monopoly invites firms to become its corporate clients. The official website of the organization at pochta.ru/support/corporate-services/become-corporate-client contains the terms of the agreement.

Both companies and individual entrepreneurs can become a party to it. You can also enter the Personal Area and use the service management option.

The advantages of communicating with an organization that provides citizens and organizations with communications reaching the most remote corners for corporate clients are:

an option to choose a convenient place and time for sending your correspondence. There is no need to queue. For legal entities that have entered into a subscription service agreement, there are separate employees and counters;
tariffs, due to the larger volume of services provided, are more profitable than with a one-time interaction;
more experience than competing courier services in dealing with correspondence in international traffic;
payment for services from the current account.

Reference: All large state-owned companies systematically work in this way, sending the most urgent letters using express delivery.

How to conclude a service contract

To conclude an agreement with Russian Post, you will need to provide the manager serving clients from the corporate sector and entrepreneurs with a certain package of documents, which includes:

copies of constituent documents;
copies of certificates;
fresh, not later than one month, extract from the Unified State Register of Legal Entities;
confirmation of the powers of the executive body.

The postal employee will most likely require not a copy with a notary certification, but an extract with a tax seal. By agreement, the correctness of all documents, except for the extract, can be confirmed by putting on them the stamp "Copy is correct", the seal of the enterprise and the signature of the head of the company. For a manager to contact to conclude a contract, you must leave a request at oneclick.russianpost.ru. You will need to enter:

company details;
type of ownership (private, state)
contact person details (phone and email);
required services (postage, express letters - EMC, parcels);
the need for advertising services;
the need for subscription boxes.

Based on the entered data, a draft contract will be generated. The contract offered by the Russian Post cannot be changed. It has been approved at the level of its corporate management as mandatory. It is impossible to enter your own conditions into it. Therefore, you should take into account what benefits a new client receives, and what issues need to be treated as carefully as possible.

Interaction order: personal account

The conclusion of a contract immediately turns into a number of advantages for a company or an entrepreneur. The personal account of Russian Post for legal entities allows you to track the track of the path of your letters online, without wasting time switching to a special service. A company that has signed an agreement with the Post gets the opportunity to use a number of services it offers. Sending correspondence can take place not only in the offices of the monopolist, if this is provided for by the contract, a machine with a company marking will pick up letters and parcels intended for forwarding directly from the client's building.

Interesting: Payment for all services is made from the current account of the organization to the mail account, but in some cases, when you go beyond the monthly limits, it is permissible to pay the excess using a corporate credit card.

Nuances

When dealing with a monopolist, it is necessary to provide for the occurrence of standard difficulties. Emails sometimes go slower than expected, but this problem can be easily resolved by specifying the need for express delivery services in your contract.

At the same time, the updated package of the giant's proposals made it possible to take advantage of new interesting options, including:

verified dispatch e-mails... The text of the letter is saved as a pdf document, which is signed electronic signature... The report on its delivery is recorded by mail and can be evidence in court;
delivery of correspondence to the offices of counterparties not according to the general rule, but by couriers. This allows you to significantly reduce the time for the exchange of official documents;
letters can be received on behalf of the company by its representative without a power of attorney, if his details are specified in the contract;
within the framework of a single agreement, you can send a postal order or buy stamps, and if necessary, it is the postal representatives who will stick the stamps on envelopes and parcels. The list of services will be able to be adjusted and supplemented after the agreement is signed.

Important: Services are paid only in advance, for each next month.

Russian Post for legal entities is not the only way to send correspondence. Express mail operates in the country, courier services and transport companies, each of which can provide the same services faster and sometimes cheaper. But, as practice shows, such a solution is beneficial for one-time shipments. With mass and systematic mailings, there is no alternative to Russian Post.

In 2016, Russian Post invites legal entities to conclude a corporate service agreement. The advantages of working under this agreement are obvious:

it is possible to pick up and leave orders for the delivery of letters and other postal parcels to the office of the enterprise or vice versa from the office;
a certain time and a special place is allocated to deliver mail;
if necessary, operators select a successful package of services that will be the most profitable for the organization;
a legal entity has the right to choose how to pay for services provided by Russian post - in cash or non-cash forms of payment.

Features of drawing up an agreement with Russian Post

Russian Post primarily works with a legal entity, although it also serves individual entrepreneurs. The contract is concluded only upon sending the application described in writing. All possible types of contracts can be studied on the official website offered by the Russian Post.

To qualify for an agreement with the Russian Post, a legal entity needs to collect the following list of documents:

papers that refer to the powers of the person who puts his signature under the name of the counterparty;
photocopies of the counterparty's license documents, if, of course, special licenses are needed for the operation of the enterprise;
photocopies of constituent papers - this can be the charter of an organization or a constituent agreement;
photocopies of the certificate of the Federal Tax Service of the Russian Federation, according to which it becomes clear that the object is registered with the tax authorities.

As for individual entrepreneurial activity, such an agreement, in comparison with a legal entity, is drawn up according to a different list of securities:

A photocopy of the state registration certificate.
A photocopy of the certificate of the Federal Tax Service of the Russian Federation, which indicates that the object is registered with the tax office.
A photocopy of the passport of an individual who is an entrepreneur. In case of theft of a passport or its unintentional loss at the territorial police station, you need to take a temporary certificate, which indicates the same data as in the passport.
A photocopy of the power of attorney, if the person fixing his consent at the end of the contract is from another individual. The power of attorney must be certified by a notary, otherwise the paper remains invalid by law.
Statement with a list of open accounts.
Extract from the Unified State Register on individual entrepreneurship of the client who applied to the Russian Post.

Why is it profitable for a legal entity to draw up an agreement with the Russian Post

The service offered by the Russian Post within the framework of the "Comprehensive 3-in-1" service helps legal entities to cope with the following tasks:

improves the quality of service for legal clients;
speeds up the delivery process;
relieves the employment of postal workers in the Russian Post offices;
significantly reduces the congestion of people in post offices;
copes with the incoming flow of correspondence in the best way.

Today the Russian Post offers its services to more than 100,000 regular customers, in this case we are talking only about legal entities. Companies no longer need to worry about standing in long lines to send important business letters, all this is done by the employees of the Russian Post. They will also pick up any parcels directly from the office, fill in the necessary forms, papers and independently fix the postage signs for shipment across the country.

An agreement concluded with a legal entity is beneficial to the organization due to the fact that now its employees have the opportunity to:

Save time on conducting a dialogue with the courier service.
Continue to send the required amount of correspondence.

What documents does the Russian Post process under the new service agreement?

The movement of the cards.
Distribution of letters.
Sending parcels.
Departure "first class".
Sending "multi-envelopes".

All these manipulations are carried out in relation to both domestic and international shipments.

Additional service characteristics

It is within the competence of legal entities to choose the most convenient service format, for example, an agreement that is valid for one month, with a designated schedule for the arrival of an employee of the Russian Post to the company's office up to several times a week. It can also be a one-time assistance of a courier employee who appears at the office on a request left in the telephone mode.

If the client is large and significant, the contract is signed taking into account the weekly regular dispatches of a sufficient amount of correspondence, it is beneficial to the organization if the management:

does not want to spend money on hiring additional personnel, paying for vehicles;
refuses to incur temporary losses in relation to the correct filling of postage forms.

Postal service includes the receipt and transfer of all mail sent to the registered office of the company. If the company has not entered into a postal service agreement, then the documentation that comes to the address of the company may be lost, for example, a claim to recover a non-existent debt from fraudsters, for example.

What is a postal service agreement

Postal service Is a service for the collection and storage of correspondence from the post office, arriving at the registered legal address of the company.

The advantages of working under this agreement are obvious:

it is possible to pick up and leave orders for the delivery of letters and other postal parcels to the company's office or vice versa from the office;
a certain time and a special place is allocated to deliver mail;
if necessary, operators select a successful package of services that will be the most profitable for the organization;
a legal entity has the right to choose how to pay for services provided by Russian post - in cash or non-cash forms of payment.

Moscow city

Limited Liability Company "__________", hereinafter referred to as the "Contractor", represented by Director General _________________ acting on the basis of the Charter, on the one hand, and the Limited Liability Company "__________", hereinafter referred to as the "Customer", represented by the General Director _________________, acting on the basis of the Charter on the other hand, and together the "Parties" have entered into this agreement postal service about the following:

1. The Subject of the Agreement

1.1 The Contractor undertakes to accept, store and transfer to the Customer the postal correspondence arriving in the name of the Customer at the address: ________________ within 12 (twelve) months from the date of signing this agreement.

2. Obligations of the parties

2.1 Obligations of the Contractor:

2.1.1 Accept and store (no longer than within 1 (one) calendar month from the date of its receipt) all correspondence received by mail to the address of the Customer. If during the specified period the Customer does not take his correspondence from the Contractor, then it will be destroyed without refunding the postage fee.

2.1.2 All correspondence addressed to the above organization for this mailing address only the owner of the premises (Contractor) has the right to pick up. No other persons, including those by powers of attorney, have the right to pick up the correspondence arriving at the above address. If the Customer attempts to pick up his correspondence by mail on his own, this agreement is considered terminated.

2.2 Obligations of the Customer:

2.2.1. Provide the Contractor with contact details for communication with the customer.

2.2.2. The customer is obliged to provide the Contractor with at least 3 powers of attorney. to receive registered and valuable letters.

2.2.3 In case of changes in the method of communication, the Customer is obliged to inform the Contractor about such changes within 5 working days (full name, phone number, e-mail,). The customer is responsible for the accuracy of the information provided.

3. Amount and order of payment

3.1. The cost of the services provided by the Contractor is ___________ (___________) rubles per month (including VAT / VAT is not subject to).

3.2 Payment is made by the Customer upon concluding this agreement in the amount of 100% of the cost of the Contractor's services for the entire period of the Agreement.

3.3 Cash paid for postal and secretarial services and storage of documents are not refundable.

4. Responsibilities of the parties

4.1. The parties are responsible for non-fulfillment of the obligations assumed under this agreement in accordance with the current legislation.

4.2 The Contractor is not responsible for the correspondence not delivered to the Customer, caused by the action / inaction of the Customer himself, or other third parties (post offices, other state and / or private organizations and bodies).

5. Conditions for entry into force and termination of the contract

5.1 This agreement comes into force from the moment of its signing by the Parties.

5.2 The agreement can be prolonged on the same or different conditions at the end of its validity period by mutual agreement of the parties by signing a new agreement.

5.3 The Contractor has the right to terminate the contract unilaterally if the Customer violates his obligations under the Agreement or if it is impossible to contact the Customer's management or contact person.

5.4 If the column "Contact information for communication with the Customer" is not filled in in this agreement, such an agreement is considered not concluded. In this case, the amount paid under this agreement is not refundable, and claims against the Contractor for non-delivery of correspondence are not accepted.

5.5 If the Lessee, two weeks after the end of the contract, does not return the signed certificate of completion and does not submit a written claim to the lessor, then the work is considered completed and accepted by both parties.

5.6 This agreement is made in two copies, each of which has the same legal force, one copy for each side.

6. Legal addresses and bank details of the parties

Contractor Customer

Contact information for communication with the Customer: ____________________________________

For reference: Samples of legal and accounting documents.

Russian Post offers special conditions for corporate clients - both legal entities and individual entrepreneurs can become them.

Advantages " corporate client»Russian Post:

convenient time and place of delivery postal items
favorable rates
extensive experience with international shipments
non-cash form of payment for services.

To conclude a contract, you need to provide documents.

For legal entity:

copies of constituent documents (charter, founding agreement, constituent agreement)
a copy of the certificate of making an entry in the Unified State Register of Legal Entities; certificate of state registration of changes to the constituent documents of a legal entity
copy of the extract from the Unified State Register of Legal Entities issued no earlier than 6 months before the expected date of the conclusion of the contract
a copy of the certificate of registration with the tax authority
a copy of documents confirming the powers of the sole executive body (decision of the founder / shareholder, minutes of the general meeting of shareholders / participants, Order of appointment)
power of attorney (if on the part of the counterparty the contract is signed by a person who is not the sole person executive body), and if the power of attorney was issued by way of substitution, the power of attorney of the person who issued the power of attorney in that order.
a copy of the counterparty's license, if the activities carried out under the contract are subject to licensing.

Copies provided must be certified by a notary or the issuing authority. In the absence of properly certified documents and the need to urgently conclude an agreement, it is permissible to provide copies certified by the signature of the person who is the executive body of the counterparty and the seal of the counterparty, with the exception of an extract from the Unified State Register of Legal Entities, as well as a power of attorney.

For an individual entrepreneur:

a copy of all pages of the passport or another document replacing it of an individual entrepreneur.
a copy of the certificate of registration as an individual entrepreneur (IE OGRN).
a copy of the extract from the USRIP, issued no earlier than 6 months before the expected date of the conclusion of the contract.
a copy of the certificate of registration with the tax authority.
power of attorney, if the person signing the agreement acts by power of attorney.
a copy of a certificate of open accounts (to certify a current account opened with a bank registered with an individual entrepreneur).

Copies of documents must be certified by a notary or the issuing authority. In the absence of duly certified documents and the need to urgently conclude an agreement, you can provide copies certified by the signature and seal of an individual entrepreneur, with the exception of an extract from the USRIP.